Customers and vehicles
- Customer records, with several vehicles per customer
- Plate, VIN, make, model, year and other vehicle details
- Service history per vehicle
Automotive workshops
Auto Desk
Garage management for independent New Zealand workshops: bookings, work orders, invoices, WOF reminders, parts and loan cars, on desktop and iPad.
Overview
Automotive workshops, built for New Zealand
Built for independent garages and workshops in New Zealand, typically with 3 to 30 staff.
Auto Desk covers the day-to-day of a small workshop in one place: who is booked in, which cars are on the hoist, what is waiting on parts, what has been invoiced and who still owes you money.
It works the same on the front-desk computer and on an iPad on the workshop floor, with permissions deciding who can do what.
What it does
Everything Auto Desk covers
WOF reminders
- Lists of WOFs expiring soon and already overdue, with contact details
- Each WOF round tracked separately, so follow-up bookings and repairs stay with the right one
- Confirm a WOF pass with the actual new expiry date
Quotes, bookings and work orders
- Quote records and bookings, including an online booking link for customers
- Work orders with parts and labour, and a status for waiting on parts
- A workshop display screen showing jobs in progress
- Vehicle inspections
Invoices and payments
- Invoices with PDF output
- Unpaid and overdue invoices at a glance
- Monthly accounts for regular customers
- Card payments through a Windcave terminal
Parts and suppliers
- Parts and stock levels with low-stock alerts
- Stock movement history
- Supplier directory and purchase records
Loan cars and your team
- Loan car fleet and loan records, with a customer-facing borrow link
- Employee records, attendance and leave, with a mobile view for staff
- Roles and permissions, and reports
Connections
Works with the tools you already use
Xero
Connect your Xero account so invoicing stays in step with your accounts.
Windcave
Take card payments on a Windcave terminal and have them recorded against the invoice.
FAQ
Auto Desk questions
Does Auto Desk handle WOF reminders?
Yes. It lists WOFs that are expiring soon or overdue with the customer's contact details, tracks each WOF round, and lets you confirm a pass with the new expiry date.
Can customers book online?
Yes. Auto Desk can give customers an online booking link, and bookings can be turned into work orders.
Does it work with Xero?
Yes. You can connect your Xero account to Auto Desk so your invoicing and accounts stay in step.
Can we use it on an iPad?
Yes. Auto Desk runs on desktop and iPad with the same menus, features and permissions. The iPad layout is designed for touch.
Can it manage our loan cars?
Yes. You can keep a loan car fleet, record who has which car, and send customers a borrow link.
Get started
See Auto Desk in action
Book a short walkthrough and we will show you how it fits your business.